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Job Description For Administrative Coordinator

min read
Feb 26, 2023
Job Description For Administrative Coordinator
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Looking for the best way to tell people about the jobs at your company? We’ve gathered a bunch of job description templates that can help you out. These templates are like a cheat sheet for writing job ads. They tell you what to say about the job, what kind of skills the person should have, and even how to talk about your company’s vibe.

Administrative Coordinator Job Description

Our job description for Administrative Coordinator template is here to make your search easier. This template is crafted to help you clearly communicate the Administrative Coordinator meaning, Administrative Coordinator responsibilities, the skills and experience you're looking for, and the unique benefits of joining your team.

But here's the thing: you don't have to stick to the script exactly. Think of these templates as a starting point. You can add bits about what makes your company special or tweak the job duties to match what you really need. It's all about making the job sound perfect for the person you want to hire.

Job Brief:

We are seeking a highly organized and efficient Administrative Coordinator to join our team at [Company Name]. The ideal candidate will play an essential role in supporting our office operations and contributing to the efficiency of our business. Responsibilities include managing office communications, supporting staff with administrative tasks, coordinating schedules, and maintaining records. If you have a knack for keeping things organized, a proactive attitude, and a passion for supporting a dynamic team, we invite you to apply.

About the team:

Current team consists of _____ Administrative Coordinator, and the HR Manager,  who will gladly assist in your onboarding and professional development. You will play a critical role in ensuring that our team operates efficiently and that our clients receive the highest level of service.

About the Company:

Add information about your Company: specialization and expertise, office locations, team values, social media links, etc.

[Company Name] is a reputable accounting firm that has been providing comprehensive accounting services to businesses and individuals for over [X years]. We specialize in tax preparation, financial planning, auditing, and business consulting. Our mission is to deliver accurate, timely, and tailored accounting solutions to our clients, helping them achieve their financial goals. We pride ourselves on our integrity, professionalism, and commitment to continuous improvement.

Our offices are located in ______ (Country \City information).

We care greatly about our team and provide the best working and recreation conditions in order to boost friendly relations and create an environment that ensures peak performance.

Follow us on: _____ (social media links).

Any additional internal information will help the candidate to become more familiar with your corporate culture and will help you to select a better fit even before applying!


  • Proven experience as an Administration Coordinator, Office Administrator, Administrative Support Coordinator, or similar role
  • Excellent organizational skills and the ability to multitask effectively
  • Strong communication and interpersonal skills
  • Proficiency in Microsoft Office Suite and experience with office management software
  • Familiarity with basic accounting principles and office procedures
  • Attention to detail and problem-solving skills
  • High school diploma required; associate’s or bachelor’s degree in Business Administration or related field preferred
  • ______ level of English (or other required language).


  • Coordinate office activities and operations to secure efficiency and compliance with company policies
  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial, and other data
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary, including support for accounting tasks, client meetings, and project management
  • Organize and schedule meetings and appointments
  • Maintain a clean and organized office environment to ensure a productive work space

Social package and benefits

  • Competitive compensation with regular performance reviews;  
  • ___ compensated vacation days during the calendar year;
  • ___ compensated sick leave days during the year;
  • Add additional special benefits provided by your Company (insurance \ education coverage \ sports \ etc.);
  • Add type of cooperation and employment: employment \ contractor \ etc.;
  • Add working hours for the role;
  • Add working type for the role: onsite \ hybrid \ remote.

Interview stages for the role

  • Introduction screening  - (Google Meet \ Zoom call 30–60 mins)
  • Professional interview with - (Google Meet \ Zoom call 60-90 mins)
  • Managerial interview - (Google Meet \ Zoom call 30–60 mins)
  • Test task (optional)
  • Feedback
  • Job offer.

For insights on optimizing these stages and other HR best practices, explore our article.

CV processing information  
Thank you for your application and your interest in our vacancy. If we have not contacted you within a week it means at the moment you are not qualified for this vacancy. Nevertheless, we will save your CV in our database and will contact you when we open a relevant vacancy for your qualifications.

Data processing agreement

By sending us your CV, you agree to the collection, storage, and processing of your personal data in accordance with ______ (Company name) Privacy Policy and the General Data Protection Regulation (GDPR). We may use your personal information, including your name, contact details, employment and business history, education, and other relevant information contained in your CV, to evaluate your job application and to contact you regarding job opportunities that match your skills and experience. We will not use your personal information for any other purpose without your explicit consent.

N.B. To securely manage and process candidate data in adherence to regulatory guidelines, implementing an Applicant Tracking System (ATS) is essential. An ATS not only streamlines the collection, storage, and processing of personal data from CVs but also ensures compliance with the General Data Protection Regulation (GDPR).


Admin Coordinator Job Description: Start with a clear summary of the role, emphasizing the Admin Coordinator's critical function in ensuring the smooth operation of the office's administrative processes. Highlight how this position supports the organization by managing daily administrative tasks, coordinating schedules, and serving as a point of contact for both internal and external stakeholders.

Specify in the Administrative Services Coordinator Job Description that this variant of the role focuses on overseeing and ensuring the delivery of administrative services. This includes managing service contracts, overseeing facilities management, and coordinating with service providers to ensure that all aspects of the office environment are maintained efficiently.

Administrative Coordinator Job: Highlight the expectation for candidates to possess strong communication skills, proficiency in office software (e.g., Microsoft Office Suite), and the ability to work collaboratively with other staff members. Note the significance of this position in fostering an organized and efficient office culture.

In crafting the job description template for an Administration Coordinator, it's essential to convey the versatility and critical nature of the role within the organization. The description should articulate the diverse responsibilities of the position, from administrative tasks to supporting the broader team, and outline the skills and qualifications necessary to excel in this role. This clarity will attract candidates capable of managing the demands of the position and contributing to the effectiveness of the administrative functions.

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